Sometimes, picking the tool is a bigger task than doing the actual work.
Lately, I’ve been knee-deep in trying to figure out where to manage all my tasks.
TicTic’s been good to me, but I’ve outgrown it.
I don’t just need a to-do list anymore.
I need dashboards. Data. Numbers.
I want to see sales, projects, team progress. I want to see what’s moving, what’s stuck, what’s making money.
So I went for Asana.
Big mistake.
Started with €11.50 a month.
Credit card went through. Invoice came.
Suddenly: €33/month.
One app. Thirty-three euros. Every month.
And guess what? The features I actually needed were locked behind even more expensive plans.
Portfolios? Nope.
Separate personal and business tasks? Nope.
If I want those: $25 per user per month.
Oh, and minimum 2 users. So: €50/month.
No, thanks.
ClickUp looks great.
Dashboards, tons of features… but $19/month. Still not cheap.
And honestly? It scares me.
ClickUp is like a giant toolbox with no bottom.
Feels like if I dive in, I’ll never get back out.
Started using Notion when it first came out. Loved it.
Now? Feels like Lego on steroids.
You can build literally anything.
But you better be ready to spend hours and hours setting it up.
And I’m just not sure I have that kind of time (or patience).
Remembering it with nostalgia.
Simple. Fast. Clean.
Type a task, find it, done.
But… that’s all it does.
CRM? Sales tracking? Dashboards?
End of the line.
Something in-between.
A tool that shows me:
how many clients we contacted,
how many quotes we sent,
what’s running, what’s stuck,
what’s earning, what’s draining.
And most importantly — not costing half of the company’s revenue.
If you’ve got any tips, hacks, or survivor stories — let me know.
I’m still in the testing phase.
One last thought:
Sometimes you need a task manager just to choose your task manager.